Executive Assistant, Hybrid Washington, DC

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together. 

Quality at UnitedHealth Group means striving for excellence in everything we do in order to help us achieve our Mission. Simply put, it’s in our DNA and why we’re in business — to help people. Our Mission serves as our why; our Values unite us around how we will achieve it. Because when we follow our Mission and live our Values, we deliver Quality.   

If you are located in Washington, DC, you will have the flexibility to work remotely*, as well as work in the office as you take on some tough challenges.

Primary Responsibilities:

• Make travel arrangements (e.g., airlines; hotel, flights, etc.) and provide itineraries, etc.
• Manage submittal of travel expenses
• Calendar management: manage scheduling requests, prioritize and communicate with all parties
• Organize meetings including scheduling and coordinating with remote participants, setting up resources and technology requirements (e.g., conference rooms, catering, MS Teams, and building access)
• Utilize relevant software applications (e.g., Microsoft Office Outlook, Word, Excel, PowerPoint, Teams)
• Provide administrative support in a manner consistent with the highest level of performance and professionalism while building effective relationships with other administrative assistants; operate as a team player and provide back-up support as needed
• Create and prepare meeting materials (e.g., PowerPoint presentations, spreadsheets and meeting agendas), and ensure distribution to meeting attendees in a timely manner
• Review documents to ensure accuracy and quality and revise as needed
• Business Segment Liaison (BSL) duties – assist with on/off boarding employees, request for hardware, software applications and supplies within department standards and company procedures
• Keep inventory of department office supplies and place orders for replenishment as needed

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

Before applying, please ensure each of these experiences are stated clearly on your resume under each applicable employer entry. 

• 4+ years of experience with administrative support
• 4+ years of experience in support of senior executives in a highly matrixed organization
• Experience managing multiple tasks/projects and deadlines simultaneously with attention to detail
• Experience arranging Microsoft Teams Meetings (in person and virtual)
• Experience coordinating travel and expenses
• Proficiency within Microsoft Office Outlook, Excel, PowerPoint, Word, Teams
• Proven executive presence and a high degree of professionalism
• Ability to work hybrid – onsite a minimum of 3 days per week in Washington, DC during core business hours

Preferred Qualifications:

• Experience in legal and/or healthcare environment
• Experience supporting C-Suite executives
• Proven excellent verbal and written communication skills
• Proven exceptional organizational skills with an ability to think proactively, balance multiple demands and manage complex and competing priorities
• Proven executive presence, professional demeanor and communication skills
• Proven self-directed, works efficiently both independently and collaboratively

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy

The hourly range for this role is $23.70 to $46.35 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes – an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. 

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.