Executive Coordinator – Richmond, BC

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together.

The Executive Coordinator is responsible for providing senior-level administrative support while also contributing to project coordination and light project management activities to ensure smooth execution of business initiatives.

This position is full-time, Monday – Friday. Employees are required to work during our normal business hours of 8:00am – 5:00pm. It may be necessary, given the business need, to work occasional overtime. Employees are required to work up to 3 days per week onsite.

We offer 4 weeks of on-the-job training. The hours of training will be during our normal business hours.

If you are within a commutable distance to the office at 10711 Cambie Rd. #130, Richmond, BC V6X 3G5, you will have the flexibility to work from home and the office in this hybrid role* as you take on some tough challenges.

 

Primary Responsibilities:

• Manage and maintain complex calendars; coordinate meetings while avoiding scheduling conflicts
• Prepare and distribute meeting materials in a timely manner
• Schedule and coordinate resources and technology for meetings/events, including those involving Executive and Board-level participants
• Arrange travel logistics (airfare, hotel, ground transportation, office space) and assist with expense reporting
• Host and facilitate meetings and external events, including speaker introductions, presentation support, timekeeping, and note-taking
• Ensure appropriate access for meeting participants (e.g., security badges, building/internet access)
• Plan and organize logistics for large and/or offsite events using internal and external resources
• Support project coordination efforts by tracking timelines, deliverables, and action items across multiple stakeholders
• Assist in project planning and execution, including scheduling project meetings, preparing status reports, and following up on outstanding tasks
• Collaborate with cross-functional teams to ensure alignment on project goals, timelines, and deliverables
• Maintain project documentation and ensure version control of key materials and communications
• Proactive, solution-oriented mindset with a collaborative approach to team success
• Proven high emotional intelligence (EQ), with a proactive and anticipatory approach to support
• Demonstrated familiarity with internal systems for onboarding, Business Segment Liaison (BSL) requests

 

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED
• Must be 18 years of age OR older
• 3+ years of experience as a Project Coordinator, Project Manager, OR Executive Assistant supporting multiple executives (e.g., Legal, HR, Finance)
• Intermediate proficiency in Microsoft Office 365
• Ability to quickly learn and adapt to new tools, systems, and technologies, with a proven track record of being technically savvy
• Ability to manage multiple tasks / projects and deadlines simultaneously with extreme attention to detail and confidentiality
• Ability to work up to 3 days per week at 10711 Cambie Rd. #130, Richmond, BC V6X 3G5
• Ability to travel up to 10% of the time
• Ability to work Monday – Friday, during our normal business hours of 8:00am – 5:00pm

 

Preferred Qualifications:

• 1+ years of experience in project coordination, office management, OR project management
• Experience supporting project teams OR managing small-scale projects
• Experience in travel planning and scheduling

 

Telecommuting Requirements:

• Reside within a commutable distance to the office at 10711 Cambie Rd. #130, Richmond, BC V6X 3G5
• Ability to keep all company sensitive documents secure (if applicable)
• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

 

Soft Skills:

• Exceptional communication and stakeholder management skills to support C-level executives
• Strong organizational skills with attention to detail and follow-through
• Ability to maintain confidentiality and handle sensitive correspondence
• Agile and highly flexible with the ability to manage multiple priorities and competing deadlines
• Proactive, solution-oriented mindset with a collaborative approach to team success

 

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy

 

Canada Residents Only: The hourly range for Canada residents is $20.87 – $43.32 per hour. Pay is based on several factors including but not limited to education, work experience, certifications, etc.

 

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.

 

 

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