Executive Assistant

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together.

We are seeking a highly qualified Executive Assistant for Optum Health that is responsible for performing a wide range of administrative and executive support duties of highly responsible, time sensitive, and confidential nature for the Chief Executive Officer (CEO) of Optum Health.

The Executive Assistant, Optum Health must be prepared to work in a fast-paced environment and possess the ability to be flexible in many different situations and will be the primary support to the Chief Executive Officer of Optum Health.

Primary Responsibilities: 

• Supports CEO by prioritizing, assisting and executing action items, follow-ups and tasks with minimal supervision
• Consistently exhibits behavior and communication skills that demonstrate Optum’s commitment to superior customer service, including quality, care and concern with each and every internal and external customer
• Relieves executive management of administrative functions to allow management to focus on strategic responsibilities
• Strategically and proactively manages calendars for executive management requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings
• Schedules, organizes and coordinates complex meetings, events, training sessions, interviews, appointments, travel arrangements, conferences and LLC activities with individuals across the enterprise
• Manages all external events, develops communications, filters important emails, and flags any issues with recommendations to resolve
• Supports event planning for CEO by scheduling cross market functions and meetings for the company
• Organizes site visits for outside vendors, prospective acquisitions and business development
• Responds confidently, courteously, knowledgeably and professionally to internal and external phone calls and visitors with service excellence
• Gathers data to create presentations that includes charts and graphs and distributes to appropriate parties
• Business travel pending need of support by CEO
• Manage special projects and department specific assignments on an urgent basis
• Analyzes and works with department leads to improve and enhance processes for greater efficiency and ease within the organization (i.e., office space, pricing etc.)
• Attends team meetings, phone conferences and trainings
• Mentors and provides leadership to peers and administrative assistants
• Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
• Ensure all resources and technology is set up and working for all meetings 
• Prepare presentations, letters, memos, monthly and quarterly reports, and charts using MS Office
• Independently perform varied administrative duties related to functional area
• Act as a liaison and work with building management and UHG facilities manager to maintain awareness of potential issues and or repairs needed within the office environment and coordinate maintenance and repair
• Maintain and keep updated office and distribution lists
• Maintain a high level of organization and attention to detail
• Handle highly confidential information discreetly
• Interact with individuals at all levels of the organization
• Performs additional duties as assigned

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• 5+ years of administrative experience in support of senior executives in a highly matrixed organization
• Experience supporting C-suite executives
• Experience supporting multiple executives within a fast-paced, dynamic environment
• Experience arranging Microsoft Teams virtual meetings
• Experience coordinating large meetings for senior leadership
• Advanced proficiency within Microsoft Office Outlook, Excel, PowerPoint, Word, Teams
• Proven ability to manage multiple tasks/projects and deadlines simultaneously with extreme attention to detail
• Proven excellent verbal and written communication and grammatical skills
• Proven to have a polished demeanor and be comfortable working with people at all levels
• Proven executive presence and high degree of professionalism
• Proven to be available and flexible to work weeknights and weekends, as needed
• Proven comfortable working in ever changing, high demand environment
• Ability to work in El Segundo, CA office

Preferred Qualifications:

• 10+ years administrative support experience, 6+ of which have included support of senior executives
• SharePoint experience

The hourly range for this role is $23.70 to $46.35 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug – free workplace. Candidates are required to pass a drug test before beginning employment.