Executive Assistant, External Affairs – Remote

UnitedHealth Group is a health care and well-being company that’s dedicated to improving the health outcomes of millions around the world. We are comprised of two distinct and complementary businesses, UnitedHealthcare and Optum, working to build a better health system for all. Here, your contributions matter as they will help transform health care for years to come. Make an impact with a diverse team that shares your passion for helping others. Join us to start Caring. Connecting. Growing together. 

The Executive Assistant for External Affairs will be responsible for working with colleagues across External Affairs and the Company to provide administrative support. The position is a key team member that supports External Affairs executives at the 32 level and below and includes more traditional administrative support including: maintaining calendars and setting up meetings, making travel arrangements, and tracking and submitting expenses. The candidate will report to the Regional Vice President, External Affairs.

You’ll enjoy the flexibility to work remotely * from anywhere within the U.S. as you take on some tough challenges.   

 
Primary Responsibilities: 

• Make travel arrangements (e.g. airlines; hotel, flights, etc.) for meeting attendees
• Manage submittal of travel expenses
• Calendar management
• Ensure meeting participants have appropriate access to facilities and systems (e.g. security badges; request building access; internet access)
• Compile and/or integrate information needed to complete reports and documents
• Support logistics of offsite events
• Schedule, coordinate, and/or set up resources and technology (e.g. conference rooms; food) needed for meetings/events
• Perform Business Segment Liaison (BSL) activities, as needed (e.g. hardware/software, new employee onboarding)
• Manage office supplies for the team members begin supported
• Utilize relevant software applications (e.g. Microsoft Project, Word; Excel; PowerPoint; Outlook)
• Establish relationships with key internal and/or external resource personnel to facility office operations

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. 

Required Qualifications: 

• 4+ years of Executive Assistant experience in support of senior and/or C-Suite level executives in a highly matrixed Fortune 500 company 
• Experience providing support in an Executive environment and interactions with individuals at all levels inside and outside the organization
• Experience coordinating travel and expenses 
• Experience arranging Microsoft Teams virtual meetings
• Experience coordinating large meetings for senior leadership
• Experience managing multiple tasks/projects and deadlines simultaneously with attention to detail and a commitment to confidentiality
• Business Segment Liaison (BSL) onboarding experience
• Advanced proficiency within Microsoft Office Outlook, Excel, PowerPoint, Word, Teams

Attributes, Skills, and Knowledge

• Plans, prioritizes, organizes and completes work to meet established objectives and deadlines
• Applies knowledge/skills to complex activities
• Works independently
• Acts as a facilitator to resolve conflicts on team 
• Coordinates others’ activities

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy  

  
The hourly range for this role is $23.70 to $46.35 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

Application Deadline: This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.