Executive Assistant, Medicare & Retirement to CDO and CFO in Minnetonka, MN

At UnitedHealthcare, we’re simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and equitable. Ready to make a difference? Join us to start Caring. Connecting. Growing together. 

UnitedHealthcare is seeking a highly motivated Executive Assistant (EA) to support the Medicare & Retirement Chief Sales and Distribution Officer (CDO) and Chief Finance Officer (CFO).  The Executive Assistant candidate must possess the highest level of professionalism, confidentiality, poise, and presence. She/he must have solid skills in the areas of relationship building, communication, and partnering with other leaders’ executive assistants, as well as with colleagues at all levels in the organization. Composure, agility, dealing with ambiguous situations and critical thinking are essential for this role.

This role office-based in Minnetonka, MN, with some flexibility as needed.

Primary Responsibilities:

• Manage a complex calendar with Microsoft applications, support travel and expense processing
• Be the primary interface, representing these executives, in making meeting arrangements and ensuring presence at key company meetings/venues
• Make town hall and other large meeting arrangements, including schedules and setting up resources and technology requirements (e.g., conference rooms, agendas, catering, Teams and telepresence, meeting materials, etc.)
• Create a welcoming environment for guests and employees
• Answer incoming calls and facilitate handling of requests for information
• Work independently to perform varied administrative duties and help make judgments on requests and prioritize on behalf of these executives
• Maintain a high level of organization and attention to detail
• Ensure executives are prepared for key internal and external meetings – materials, travel, attendance
• May monitor email to identify urgent requests and system approvals
• Attend meetings and/or travel for leadership offsites, as needed. Travel is infrequent
• BSL experience needed to assist with incoming requests and onboarding new team members
• May support additional Medicare & Retirement senior leaders and/or executives, as needed

Key Skills

• Collaborate with EA peers to ensure best possible support for executives
• Manage confidential information professionally and discreetly
• Work independently while also being a team player
• Adept at managing multiple priorities
• Comfortable with change
• Possess solid emotional intelligence
• Exceptional attention to detail and follow-through
• High energy, positive outlook, remains calm in stressful, pressured situations; problem solving skills

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• 4+ years of Executive Assistant experience in support of senior and/or C-Suite level executives in a highly matrixed and dynamic organization 
• Experience providing support in an Executive environment and interactions with individuals at all levels inside and outside the organization
• Experience arranging Microsoft Teams virtual meetings
• Experience coordinating large meetings for senior leadership
• Experience managing multiple tasks/projects and deadlines simultaneously with attention to detail and a commitment to confidentiality
• Advanced proficiency within Microsoft Office Outlook, Excel, PowerPoint, Word, Teams
• Business Segment Liaison (BSL) onboarding experience
• Reside within a commutable distance to Minnetonka, MN 

The hourly range for this role is $23.70 to $46.35 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes – an enterprise priority reflected in our mission.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.   

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.