Executive Assistant

Opportunities at WellMed, part of the Optum family of businesses. We believe all patients are entitled to the highest level of medical care. Here, you will join a team who shares your passion for helping people achieve better health. With opportunities for physicians, clinical staff and non-patient-facing roles, you can make a difference with us as you discover the meaning behind Caring. Connecting. Growing together.   

 

The Executive Assistant will support multiple executives and/or senior leaders. Their responsibilities may include answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance.

 

The Executive Assistant will also serve as a Business Segment Liaison (BSL) for all internal and external inquiries for the department. Responsibilities include supporting onboarding/off boarding activities, equipment and supplies ordering from pre-approved vendors, and emergency management.

 

Primary Responsibilities:

• Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing
• Managing meetings and calendars (scheduling, material preparation and distribution, coordinating remote participants)
• Perform Business Segment Liaison (BSL) activities, as needed (new employee onboarding, ordering equipment, emergency management and training) 
• Handle confidential information professionally and discretely
• Assisting with onboarding of new team members
• Scheduling candidate interviews and travel logistics
• Scheduling travel arrangements
• Manage expense reimbursements
• Provide internal and external customer service to employees, vendors and clients
• Possess solid verbal and written communication skills 
• Creates and modifies various documents using Microsoft Office
• Prepares meeting materials and assists with the development of PowerPoint presentations
• Responsible for keeping inventory of all office supplies and placing orders for replenishment as needed

 

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. 

Required Qualifications: 

• 5+ years of administrative support experience with three years of experience supporting director-level or higher management
• Proficiency with Microsoft Office applications to include Word, Excel, PowerPoint, and Outlook 
• Proven solid attention to detail and excellent organizational skills 
• Demonstrated ability to multi-task in a fast paced and deadline driven environment

 

Preferred Qualifications:

• Experience in a healthcare environment
• Experience with Concur
• Proven solid attention to detail and excellent organizational skills 

 

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy 

 

The hourly range for this role is $23.70 to $46.35 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

 

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.   

 

 

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

 

UnitedHealth Group is a drug – free workplace. Candidates are required to pass a drug test before beginning employment.