Executive Assistant to CEO, Optum Life Sciences - Central or East Coast

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together.

Optum Life Sciences is seeking a highly accomplished Executive Assistant to support the Chief Executive Officer in a complex, fast paced, and highly visible environment. This role is critical to the effectiveness of the CEO and the broader Optum Life Sciences leadership team, requiring exceptional judgment, discretion, and the ability to anticipate needs in a dynamic enterprise setting.

The Executive Assistant will serve as a trusted partner to the CEO in addition to the Chief Experience Officer and Chief Health Officer enabling seamless operations, optimizing time and priorities, and facilitating effective communication and coordination across Optum, UnitedHealth Group, and external stakeholders. The ideal candidate brings a solid executive presence, advanced organizational skills, and the ability to operate with confidence at the most senior levels of the organization.

You'll enjoy the flexibility to work remotely* from the Central or East Coast as you take on some tough challenges. For all hires in the Minnetonka, MN or Washington, D.C. area, you will be required to work in the office a minimum of four days per week. 

Primary Responsibilities:

• Provide primary executive support to the CEO, the Chief Experience Officer and Chief Health Officer including comprehensive calendar management, meeting coordination, travel arrangements, expense management, and day to day operational support
• Serve as a key partner to the Optum Life Sciences senior leadership team, collaborating closely with other executive assistants across Optum and UnitedHealth Group
• Manage a highly complex, dynamic calendar, proactively resolving conflicts, prioritizing competing demands, and ensuring optimal use of the CEO's time
• Handle sensitive, confidential, and time critical information with the utmost discretion, professionalism, and adherence to internal policies and procedures
• Prepare, coordinate, and distribute materials for executive meetings, board level interactions, and external engagements
• Ensure all meeting logistics, technology, and resources are fully prepared and functioning for in person, hybrid, and virtual meetings
• Act as a gatekeeper and liaison for the CEO's office, triaging requests, exercising sound judgment, and independently determining appropriate action
• Attend meetings as requested; capture notes, track decisions and action items, and follow up to ensure timely completion
• Prepare presentations, correspondence, reports, briefing materials, and executive communications using Microsoft Office tools
• Support enterprise initiatives and special projects, providing administrative and coordination support across business priorities
• Maintain and update CEO and office distribution lists, contact lists, and key documentation
• Coordinate with building management and UHG facilities partners to address office needs, space planning, and maintenance issues
• Coordinate office moves including hardware and software requisitions, new hire onboarding and other office management responsibilities
• Greet and support visiting executives, board members, clients, and external partners with a high level of professionalism
• Demonstrate exceptional organization, attention to detail, and follow through across all responsibilities

Critical Skills:

• Exceptional interpersonal and relationship building skills with the ability to interact confidently at the executive and board level
• Solid executive presence, emotional intelligence, and professionalism
• Proven ability to exercise discretion, tact, and diplomacy when handling highly confidential matters
• Ability to manage ambiguity, shifting priorities, and change in a fast moving environment
• Superior organizational skills with the ability to manage multiple, competing priorities simultaneously
• High energy, positive mindset, and calm, solutions oriented approach under pressure
• Outstanding attention to detail and commitment to accuracy and follow through

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• 5+ years of experience providing executive level administrative support to C suite leaders within a large, complex, global organization (Fortune 500 preferred)
• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, Teams, and related collaboration tools
• Experience coordinating large scale, senior level meetings, leadership offsites, and executive events
• Proven experience managing complex travel, expenses, onboarding support, and office operations
• Experience leveraging AI tools such as Copilot and ChatGPT to enhance productivity and efficiency
• Willingness and ability to travel 5-10% based on business need

Preferred Qualifications:

• Experience in life sciences, healthcare, or regulated industries
• Familiarity with enterprise governance, board interactions, and external stakeholder engagement
• SharePoint experience and comfort managing executive level content repositories

*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy.

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $35.48 to $62.60 per hour based on full-time employment. We comply with all minimum wage laws as applicable. 

Application Deadline: This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.