Optum West Executive Assistant

For those who want to invent the future of health care, here's your opportunity. We're going beyond basic care to health programs integrated across the entire continuum of care. Join us in making healthcare work better for everyone through people-led, responsible AI while Caring. Connecting. Growing together.

We are seeking a highly organized, proactive, and professional Executive Assistant to support the Senior VP of Finance and the Finance department. This role is ideal for a candidate who excels in a fast-paced environment, exercises sound judgment, handles sensitive information with discretion, and builds solid working relationships across all levels of the organization. The Executive Assistant will play a key role in driving operational efficiency, managing executive priorities, and ensuring a seamless experience for leaders, partners, and visitors.

Primary Responsibilities: 

Executive Support & Calendar Management

• Manage complex executive calendars, including scheduling, prioritization, and coordination across senior leadership calendars
• Assess meeting requests, deliverables, and competing priorities, using sound judgment to protect executive time and ensure alignment with business priorities
• Respond to requests with a high level of ownership, balancing direction from executives with independent problem-solving and follow-through
• Handle highly confidential information with professionalism, discretion, and sound judgment
• Provide broad administrative support that helps executives and the broader function operate efficiently
  

Communications, Meetings & Materials

• Prepare polished presentations, emails, agendas, reports, executive summaries, and other leadership materials using Microsoft Office and Copilot AI
• Coordinate meetings end to end, including scheduling, logistics, materials preparation, and timely communication of updates or changes
• Capture meeting notes and provide clear summaries of decisions, follow-up items, and action steps
• Monitor email traffic, identify urgent requests, and support approval workflows by routing documents through Adobe Sign and other electronic signature tools
• Organize and support large-scale meetings and conferences for senior leaders and broader teams
  

Travel, Expenses & Administrative Operations

• Coordinate travel arrangements, maintain related itineraries and calendars, and prepare timely expense reimbursement reports
• Prepare outgoing mail, manage purchasing and distribution of materials, and coordinate overnight shipping as needed
• Maintain organized electronic files for agendas, reports, and other key business documents
• Use digital collaboration tools, including Teams and OneNote, to stay aligned with executives and maintain solid organization and attention to detail
• Build solid working relationships across the organization and serve as a reliable point of contact for internal partners, leaders, and visitors
  

Workplace & Team Coordination

• Support employee onboarding, offboarding, transfers, and changes to team member telecommuter status in partnership with internal teams
• Coordinate computer equipment orders and returns, software requests, workspace needs, and system or building access requests
• Partner with IT and real estate teams to help maintain effective work environments and ensure important workplace changes are communicated to leaders

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications: 

• High school diploma or equivalent
• 5+ years of administrative experience supporting senior executives
• Experience supporting multiple executives in a fast-paced environment
• Experience coordinating Microsoft Teams virtual meetings and teleconferences
• Experience coordinating large meetings and conferences for senior leadership
• Advanced proficiency with Microsoft Office applications, including Outlook, Excel, Teams, OneNote, PowerPoint, and Word

Core Competencies:

• Professional, service-oriented mindset with a solid commitment to responsiveness and quality
• Collaborative, approachable style with the ability to partner effectively across all levels of the organization
• Solid relationship-building skills and the ability to establish credibility with leaders, peers, and cross-functional partners
• Adaptability, flexibility, and composure in a fast-paced environment
• Tact, diplomacy, and sound judgment when handling confidential and sensitive information
• Exceptional organizational skills, attention to detail, and proactive follow-through

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34.00 to $60.00 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and help make the health system work better for everyone. Together, we are shaping the future of healthcare by harnessing technology and innovation to make care simpler to navigate, more affordable and more connected for the people we serve. We are committed to creating an inclusive workplace where everyone feels welcomed, valued, heard and respected, empowering people to bring their authentic selves to work and strengthening our collective impact through diverse talents, backgrounds, experiences and perspectives.

UnitedHealth Group and its affiliated brands are an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group and its affiliated brands are a drug-free workplace. Candidates are required to pass a drug test before beginning employment.