Executive Assistant

Role Overview

We are looking for a capable and detail-oriented Executive Assistant to support a senior stakeholder by delivering high-quality administrative and operational support. This role is ideal for someone with hands-on experience supporting leadership, who is looking to further develop their executive support, coordination, and stakeholder management skills in a fast-paced environment.

The successful candidate will be proactive, organized, and reliable, with the ability to manage day-to-day executive needs while continuously building confidence and expertise to operate more independently.

Key Responsibilities

Executive & Administrative Support

• Manage and maintain calendars, scheduling meetings across multiple time zones with accuracy and efficiency
• Coordinate logistics for meetings, including agendas, materials, and follow-ups
• Support travel arrangements, expense reporting, and other administrative requirements

Coordination & Operations Support

• Assist in tracking deliverables, deadlines, and action items to ensure timely execution
• Support preparation of reports, presentations, and meeting materials
• Help maintain organized systems and processes for executive workflows

Stakeholder Communication

• Serve as a liaison between the executive and internal teams for scheduling and coordination needs
• Draft and manage professional communications with guidance when needed
• Build working relationships across teams to ensure smooth coordination

Execution & Problem-Solving

• Proactively identify scheduling conflicts and offer solutions
• Take ownership of assigned tasks and follow through with minimal supervision
• Apply practical thinking to resolve day-to-day challenges effectively

Confidentiality & Professionalism

• Handle sensitive information with discretion
• Maintain professionalism when interacting with stakeholders at all levels

Required Qualifications

• Bachelor's degree or equivalent experience
• ~3-6 years of experience in an administrative or executive assistant role
• Experience supporting managers or senior leaders in a corporate environment
• Strong organizational and time management skills

Preferred Qualifications

• Exposure to supporting senior stakeholders (Director level exposure is a plus but not required)
• Experience in multinational or fast-paced environments
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)

Key Competencies

• Organization & Attention to Detail: Able to manage multiple tasks with accuracy
• Proactiveness: Anticipates needs and takes initiative within scope
• Communication Skills: Clear and professional written and verbal communication
• Dependability: Consistently delivers quality work on time
• Learning Agility: Open to feedback and able to grow into more complex responsibilities
• Professional Presence: Builds credibility with stakeholders over time

Work Requirements

• Willing to work onsite or hybrid arrangement
• Must be flexible to work US time zone hours
• Available to support occasional urgent requests