Administrative Assistant

This position is Onsite. Our office is located at 6760 Top Gun Street, STE 100, San Diego, CA 92121.

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together.

The Administrative Assistant provides high-level administrative support to Departments within the organization. This role involves the coordination and management of executive schedules, handling of communication, compilation of and uploading of information to the OPTUM corporate offices.  The role also includes some minor mailroom duties and performing a variety of tasks that ensure the efficient operation of the office.  Other duties as assigned.

This position is full-time (40 hours/week), Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 6:30am - 5:00pm. 

We offer 2 weeks of on-the-job training. The hours of training will be aligned with your schedule.  

Primary Responsibilities:

• Calendar Management - Assists the Executive Staff (and Directors as requested) with scheduling and responding to external meeting requests.   Arranges internal meetings as requested.  As requested, assists with set-up for luncheon/dinner meetings.
• Assists with the preparation of presentations (including Powerpoints), collects requested documents, prepares contracts for signature, transfers the foregoing to the applicable receiver via mail or email or system upload.  Electronically files as appropriate.
• Acts as the office facilities and supplies coordinator.  Works with OPTUM facilities - submits work orders; coordinates with vendors on scheduling of facility repairs.  Responsible for ordering of office supplies and maintaining a responsible inventory of the same.
• Drafts/types correspondence as requested.  This includes letters, mail merges, forms, policies and procedures.
• Mailroom Support - On a daily basis, scans paper claims to Calibrated; mails claims checks and mails other ad hoc mail.  Sorts incoming mail and distributes to the appropriate department(s).
• Communication-  Act as the point of contact between executives, internal staff, and external stakeholders. Screen and prioritize communications, including emails, phone calls, and requests.
• Project Management- Support special projects as needed, ensuring timely completion and quality results.
• Telephone/Messages - Answers the telephone on behalf of the Executive Staff in a courteous and professional manner, accurately takes messages and /or refers the caller to the appropriate staff person.

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear directions on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED
• Must be 18 years of age OR older
• 1+ years of experience with Microsoft Office Suite (Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook).
• Organizational and multitasking skills.
• Verbal and written communication skills.
• Attention to detail
• Discretion and confidentiality.
• Professional office demeanor.  

Preferred Qualifications:

• 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.  

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $17.98 - $32.12 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

#RPO #RED